What is OCR (optical character recognition) software?

OCR (optical character recognition) software is a tool used to extract data of various non-editable documents such as scanned screenshots, docs, images, PDFs, plain text, word, JPG, BMP, TIFF, GIF and copy and convert them into readable and editable files formats.

These images to text converter tools are most useful for accountants, data entry operators, human resource managers, law professionals, passport authorities, banks, etc. OCR solutions are a great way to reduce manual data entry time, eliminate critical errors, enhance data accuracy, etc.

How Does Photo to Text Converter Work?

The image to text converter processes images and documents by identifying characters, including letters, symbols, numbers, etc., in these files through pattern-matching algorithms. After recognition, the OCR system exports documents 'text' and converts all the characters into editable text. Once it is done, you can cut, copy, or edit the converted text as per your need.

Advanced OCR text scanner also has the capability to keep the size, format, layout of the text the same as in the paper documents after conversion.

Why Use OCR text scanner?

There are multiple reasons to use handwriting to text converter including:

• Import data from non-readable and editable files automatically.
• Cut, copy and share text and data.
• Converting documents and images into machine readable files.
• Creating digital files into different files formats.
• Processing any type of handwritten, typed, and printed texts.

Benefits of Using OCR Software

There are many benefits of using online images to text converter for businesses such as:

• Better Data Accuracy: Recording the data manually might lead to data inaccuracies and discrepancies. However, OCR software captures and processes accurate data from files, thereby eliminating any chances of human errors and data inaccuracies.
• Improves Work Productivity: Manual data recording from noneditable files is time consuming. However, OCR text scanner converts non-editable files into fully readable and editable files such as PDFs, Word, Excel, etc. Therefore, saving time and improving working productivity of individuals.
• Helps in Reducing Costs: Using handwriting to text converter can help businesses to cut down their costs by reducing their manpower. Through this software, they can import text from paper documents and store them in digital format. This helps in reducing printing, copying, shipping, manpower costs, and any need for physical storage to store documents.
• Process Multilingual Files: The OCR solution has made it easy for users to process multilingual files. Users can easily extract data from files of different languages and get it converted into digital files conveniently within a single platform.
• Easy Sharing: Through this software, the users can easily share the converted files conveniently with other users.
• Translations: The solution can easily read and translate multiple files.
• Convert Files in Multiple Formats: The foremost benefit of using OCR scanner online is that it helps users to convert files in different formats. Once processed and converted, the files can be saved into Word, Excel, Plain text, PDFs, etc.

Key Features of OCR (optical character recognition) Solution

Some of the common features users can find in paid or free online OCR converter include:

• Text Extraction: Process and import text files and images of different formats such as PDFs, plain text, screenshots, word, JPG, BMP, TIFF, GIF and convert them into readable and editable files.
• Artificial Intelligence: The tool uses AI-based machine learning algorithms to extract data from non-editable files.
• Document Conversion: Easily convert various documents and images into fully editable file formats, including Word, PDF, Excel, plain text, etc.
• PDF Conversion: Easily convert scanned or non-edible PDF documents into editable doc with pdf to text OCR.
• Data Import and Export: OCR application allows users to import files directly from their computers or drive and export the converted files straight to their systems.
• Several Language Support: Many image to text converters have multi-lingual interface making it easy for users to process files and documents in their preferred language.
• Document Archive: Quickly archive all the converted digital files and store them for future requirements.
• Mobile Document Capture: Enables users to capture data from various documents and images directly from smartphones’ camera.
• Data Validation: Enables users to check the quality and accuracy of extracted data after the conversion.
• Data Security: Software keeps the converted data files secure with authentication and encryption to avoid unauthorized access to the files.

How to Find the Best OCR Software?

Keep these factors in mind to buy the right OCR Software for your organization.

• Features: The OCR text scanner you are planning to buy should have all the features to complement your requirements.
• Cost: Ensure that software’s cost is within your estimated budget.
• Specifications: Check all the text scanning and converting specifications for better data accuracy.
• Online/Offline: The right solution will allow you to work on your documents in both online and offline modes.
• Time Needed: OCR text converter should be able to extract data in short period of time.
• File Formats: Ensure software you want to purchase should be able to convert data into different files formats.
• User-Friendly Interface: Photo to text converter online must have a user-friendly interface to navigate through multiple sections efficiently.
• Security: Make sure the system should be able to keep your converted data safe and secure through various security measures.

Key OCR Software Market Trends

AI- Based OCR Software: The coming of AI in OCR software has helped to convert text more accurately and easily check for any data inconsistencies easily. The tool uses AI–based pattern matching, machine learning algorithms, and formatted data reading to accurately recognize each character, numbers, letters, etc., and fix any data discrepancies without any need for human intervention. This document comprehension capability that comes with AI technology helps organizations reduce data discrepancy and convert different texts fonts easily.